11. Consent & sign-off¶
Placeholder wording — get it reviewed
The statements below are a structural template showing which consents you need and how to record them. The wording is not legal advice and is not valid in any particular jurisdiction. Have a qualified lawyer draft the final text for the country you operate in, your insurance requirements, and your professional body's rules, before this goes anywhere near a client.
11.1 Declaration of accuracy¶
11.2 Assumption of risk¶
11.3 Medical clearance¶
11.4 Physical contact & measurement¶
A refused consent is an answer, not a failure — and never a stop
Record No against the field and go straight to the next statement. Do not re-ask, do not explain the consequences to talk them round, and do not end the call. A refusal is not a stop condition; stop & refer is for clinical red flags only.
Which refusals actually block training is the coach's decision, made from the handover record — not the agent's, and not something to announce on the call. The only thing the agent says is what it says after every other answer: thank you, and then the next question.
Carry every refusal into the handover as No, never as blank and never as
declined — the client answered, and No is the answer. Any consent whose
Req. column says Yes gets flagged as a refused required consent, so
the coach sees it without reading all seventeen rows.
consent_data_processing is the one to put at the top: a coach cannot
lawfully hold the rest of the record without it. Flag it; do not argue it.
Four separate consents, four separate answers
Never bundle these. Consent to being measured is not consent to being photographed, and consent to a progress photo on file is emphatically not consent to it appearing on Instagram. Each must be independently answerable and independently withdrawable, and No must be as easy to select as Yes.
11.5 Data & privacy¶
Fill these in before use
The privacy notice this section links to must state, in plain language: who the data controller is, what is collected, the lawful basis for processing health data, how long it is kept, who it is shared with, and how to request access, correction or deletion.
11.6 Policies¶
11.7 Signatures¶
Store the version, not just the signature
Record which version of the questionnaire and waiver the client signed —
a field like form_version = "2026-08-02". When the wording changes later,
you need to know what each client actually agreed to.
11.8 Red flags¶
sign_guardian_* above already implements the one flag that belongs here:
guardian consent is required whenever client_dob shows the client is under
18 — see 1.6 for the full age-and-load table.
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