11. Consent & sign-off¶

Filled by Client and coach · Questions 25 · Time ~4 min · Prefix consent_, sign_ in 11.7

Placeholder wording — get it reviewed

The statements below are a structural template showing which consents you need and how to record them. The wording is not legal advice and is not valid in any particular jurisdiction. Have a qualified lawyer draft the final text for the country you operate in, your insurance requirements, and your professional body's rules, before this goes anywhere near a client.

11.1 Declaration of accuracy¶

ID	Statement	Type	Req.
`consent_accuracy`	I confirm that the information I have given in this questionnaire is accurate and complete to the best of my knowledge.	Checkbox	Yes
`consent_update`	I will tell my coach promptly if my health, medication or circumstances change.	Checkbox	Yes

11.2 Assumption of risk¶

ID	Statement	Type	Req.
`consent_risk`	I understand that physical exercise carries inherent risks, including muscle soreness, injury and, in rare cases, serious medical events.	Checkbox	Yes
`consent_voluntary`	I am taking part voluntarily and may stop at any time.	Checkbox	Yes
`consent_stop`	I will stop exercising and tell my coach immediately if I feel unwell, dizzy, short of breath or in pain.	Checkbox	Yes
`consent_own_pace`	I understand I am responsible for working at a level appropriate to me and for speaking up when something feels wrong.	Checkbox	Yes

11.3 Medical clearance¶

ID	Statement	Type	Req.
`consent_medical_advice`	I understand my coach is not a doctor and that nothing provided is medical treatment or diagnosis.	Checkbox	Yes
`consent_clearance_confirm`	Where medical clearance was requested, I confirm it has been provided.	Checkbox	Cond.

consent_clearance_confirm → required if any PAR-Q+ answer in section 2 was Yes.

11.4 Physical contact & measurement¶

ID	Statement	Type	Req.
`consent_measurement`	I consent to body measurements being taken as part of my assessment.	Single choice — Yes / No	Yes
`consent_touch`	I consent to hands-on coaching cues and spotting. I understand I can withdraw this at any time, without giving a reason.	Single choice — Yes / No	Yes
`consent_photos`	I consent to progress photographs being taken and stored.	Single choice — Yes / No	Yes
`consent_photos_marketing`	I consent to my photographs being used in marketing or social media.	Single choice — Yes / No	Yes

A refused consent is an answer, not a failure — and never a stop

Record No against the field and go straight to the next statement. Do not re-ask, do not explain the consequences to talk them round, and do not end the call. A refusal is not a stop condition; stop & refer is for clinical red flags only.

Which refusals actually block training is the coach's decision, made from the handover record — not the agent's, and not something to announce on the call. The only thing the agent says is what it says after every other answer: thank you, and then the next question.

Carry every refusal into the handover as No, never as blank and never as declined — the client answered, and No is the answer. Any consent whose Req. column says Yes gets flagged as a refused required consent, so the coach sees it without reading all seventeen rows. consent_data_processing is the one to put at the top: a coach cannot lawfully hold the rest of the record without it. Flag it; do not argue it.

Four separate consents, four separate answers

Never bundle these. Consent to being measured is not consent to being photographed, and consent to a progress photo on file is emphatically not consent to it appearing on Instagram. Each must be independently answerable and independently withdrawable, and No must be as easy to select as Yes.

11.5 Data & privacy¶

ID	Statement	Type	Req.
`consent_data_processing`	I consent to my personal and health data being stored and processed for the purpose of delivering coaching.	Checkbox	Yes
`consent_data_sharing`	I consent to relevant information being shared with named healthcare professionals where it supports my safety.	Single choice — Yes / No	Yes
`consent_marketing_email`	I would like to receive newsletters and offers.	Single choice — Yes / No	No

Fill these in before use

The privacy notice this section links to must state, in plain language: who the data controller is, what is collected, the lawful basis for processing health data, how long it is kept, who it is shared with, and how to request access, correction or deletion.

11.6 Policies¶

ID	Statement	Type	Req.
`consent_cancellation`	I have read and accept the cancellation and rescheduling policy.	Checkbox	Yes
`consent_emergency_treatment`	In an emergency, I consent to first aid being administered and emergency services being called on my behalf.	Checkbox	Yes

11.7 Signatures¶

ID	Field	Type	Req.
`sign_client_name`	Client name, typed	Short text	Yes
`sign_client_signature`	Client signature	Signature	Yes
`sign_client_date`	Date signed	Date	Yes
`sign_guardian_name`	Parent or guardian name	Short text	Cond.
`sign_guardian_signature`	Parent or guardian signature	Signature	Cond.
`sign_coach_name`	Coach name	Short text	Yes
`sign_coach_signature`	Coach signature	Signature	Yes
`sign_coach_date`	Date countersigned	Date	Yes

sign_guardian_* → required if client_dob indicates the client is under 18.

Store the version, not just the signature

Record which version of the questionnaire and waiver the client signed — a field like form_version = "2026-08-02". When the wording changes later, you need to know what each client actually agreed to.

11.8 Red flags¶

sign_guardian_* above already implements the one flag that belongs here: guardian consent is required whenever client_dob shows the client is under 18 — see 1.6 for the full age-and-load table.

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